MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, September
10, 2012 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth
Cassel District
Manager
William
Capko District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Troy
Lyn District
Engineer
John
McKune District
Consultant
David McIntosh Wastewater
Department
Ed Stover Water
Department
Jan Zilmer Human Resources
Randy
Frederick Drainage
Supervisor
Steve Seigfried Field
Superintendant
The
following is a summary of the minutes and actions taken during the September 10,
2012 CSID Board of Supervisors Meeting.
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the August 20, 2012 Meeting
There not being any,
On
MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the
August 20, 2012 meeting were approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item
followed.
FOURTH
ORDER OF BUSINESS Staff
Reports
A.
Manager
·
Project
Closeout Update
The following was discussed:
Ø Mr.
Cassel stated all information was provided to Broward County two weeks ago for
their review. Once the Health Department
completes their review, it will be provided to the city for closeout.
Ø Mr.
Shank stated Lanzo communicated they will not plant trees until they get
paid. The Board agreed the District will
not pay them until they plant the trees.
Ø Final
payment in the amount of $50,000 was made in accordance with the settlement
agreement.
Ø Mr.
Shank asked if a painter was selected to do the work on Plant E. Mr. McIntosh reported Southland Painting,
Corp. was contracted at a cost of $158,000.
Ø Mr.
Cassel stated the painting and welding work will be coordinated to expedite all
the work.
Ø The
request for bids for re-roofing will be re-advertised. Only one bid came in and it was rejected for
being too high.
·
Utility
Billing Work Orders
The above item is for
informational purposes only.
B. Director
of Operations
·
Water
The following was discussed:
Ø Mr.
Stover reported they are still waiting for the Certificate of Occupancy.
Ø Training
of the new plant is two-thirds complete.
Ø There
are a couple of leaks which need to be addressed. Mr. Cassel asked Mr. Stover to forward the
information to him and he will follow up.
Ø Mr.
Holland asked about the research on the drawdown and pressure of the
wells. Staff is in the evaluation
process. A survey of the wells was
performed. They are looking at replacing
the motor and pump in some of the wells to increase flow. A final recommendation will be ready next
week.
Ø Mr. Stover stated gauges and draw-downs
were installed so information can be read through
SCADA.
Ø A
presentation was given to staff on a waterless fire suppression system, which
is harmless to humans, paper and electronics.
It lowers the temperature to put out fires.
·
Sewer
Mr. McIntosh reported
the backup pump is being worked on and should be running by next week.
·
Stormwater
Mr. Frederick reported the
following:
Ø He
followed up with Mr. Holland’s contact to discuss the snakehead removal
program.
Ø There
were no flooding issues during the tropical storm.
Ø Mr.
Mena mentioned the canal bordering his house is full of debris. Mr. Frederick explained they are cleaning up,
but debris comes out of the pump station when pumping occurs.
·
Field
Mr. Seigfried reported
the following:
Ø Relining
of Lift Station #1 was delayed a week due to the tropical storm. The project is currently being worked on.
Ø There
were some scheduling issues with Lift Station #32.
Ø Lift
Station #30 is complete.
·
The following was
discussed:
Ø Mr.
Zilmer reported all department managers completed performance appraisals of the
employees.
Ø Mr.
Zilmer is researching pension benefit plans with Ms. Woodward.
Ø Cigna
has been contacted to schedule flu shots for District employees.
C.
Attorney
The following was
discussed:
Ø Mr.
Capko informed the Board any proposed bills need to be submitted to the Broward
Delegation office by October 31, 2012. The
Board agreed not to move forward with legislation this year.
Ø There
has been no communication from CH2M Hill.
A final demand will be submitted to CH2M Hill this week.
D.
Engineer
Mr. Lyn reported the
following:
Ø They
are working with the Health Department on the Ammonium Sulfate project and will
hopefully be going to the Building Department this week. Mr. Mena will assist in expediting the
process through the Building Department.
Ø Mr.
Shank asked if it will help with what is coming out of the goosenecks. Mr. Lyn responded it will not. He is doing preliminary work and asked the
vendor to look at the cost for stack. It
will cost approximately $120,000 to have it installed as opposed to $750,000
for a chemical deodorizer.
Ø The
Board requested Mr. Lyn provide them with the three options for this project.
FIFTH ORDER OF BUSINESS Supervisors’
Requests
The following was discussed:
Ø Mr.
Holland commended District staff for their work during the tropical storm.
Ø Mr.
Mena brought up the contract with Severn Trent Services. The following was discussed:
°
Mr. Shank met with Mr.
Koncar to discuss the scope of services and fees.
°
An agreement is being
finalized to be brought before the Board at the October meeting.
°
Repetitive oversights
of financial functions were removed from the scope of services and the fee was
reduced by approximately $30,000.
°
Clauses will also be
included giving the Board input over and approval of the District manager. There is a 30 day termination clause in favor
of the District if Severn Trent Services changes the District manager without
the Board’s approval.
Ø Mr.
Daly revised verbiage in the Interlocal Agreement with SWCD because they were
misinterpreting language in the agreement.
Staff is waiting to here back from SWCD.
Mr. Mena was upset he was not kept informed about this.
SIXTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President